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Re: [MirageOS-devel] Xen Project Developer Summit Design Sessions (Program published)

The link to the published program is at http://events.linuxfoundation.org/events/xen-developer-and-design-summit/program/schedule
We will do PR in the coming weeks (we were ahead of schedule with the program)

On 9 May 2017, at 16:10, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

Hi everyone,
we created a simplified page to submit Design Sessions at http://events.linuxfoundation.org/events/xen-developer-and-design-summit/program/cfp-design-session, which is also available from the event page menu under "Program > CFP - DESIGN SESSIONS". The old link will still work, but contains all the extra info related to regular 30 minute sessions and panels, which are not accepted any more.

On 8 May 2017, at 10:32, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:

Dear community members (I CC'ed people who submitted design sessions so far)

I got a few questions regarding "acceptance" and scheduling of Design Sessions for the Developer and Design Summit. As you may recall, the Developer and Design Summit mixes the formats of past Summits and Hackathons. The afternoons are reserved for Design sessions, which will follow the format of Hackathons.

Thus, in the tradition of the Xen Project Hackathons, we will not run Design Sessions through the Program Management Committee, as long as we have enough space to host sessions. The submission system is still open for Design Sessions at http://events.linuxfoundation.org/events/xen-developer-and-design-summit/program/cfp (although the website says otherwise, which I will get fixed) and sessions can be submitted until Friday 7th of July. Sessions can still be proposed on the day of the event (using A5 post-it-notes) as in the past. 

Whenever new sessions come in, I will once a week put them live the afternoon Design Sessions on the summit schedule, using the following criteria
  • Schedule sessions on a day which has similar topics to the ones already proposed (makes the live scheduling sessions at the event easier)
  • Schedule sessions on (or after) a day where related talks take place (creates more valuable discussions)
  • Schedule such that people which have multiple sessions get some breathing space (aka avoid that everyone has all their sessions on one day)

Note that we will have room rooms with a projector, others won't. 
  • If you submit design sessions and you need a projector, please add this under "List any technical requirements that you have for your presentation over and above the standard projector, screen and wireless internet" 
  • If you need to have your session on a specific day due to travel constraints, please add this under "List any technical requirements..."
The purpose of publishing design sessions as they come in is twofold: 
  • let you know what others are planning to do (avoids duplicate sessions)
  • marketing (attracts attendees)
You can propose new design sessions every day of the event, but we prefer if you proposed them using the submission system. 

As in the past at Hackathons we will try and balance the schedule and merge related sessions as a group in a 30 minute scheduling session.  I am also happy getting feedback from community members on this thread: to facilitate this, I will post schedule updates every other week or so. 

As we have Linux Foundation staff on hand, we should also be able to update the on-line schedule immediately afterwards. But we will also have a paper schedule (using post-it notes), as it is easier to manage the scheduling session.

I attached the schedule for Design sessions as we will publish by the end of this week

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