[Xen-devel] OutreachY Proposed candidate selection process and FAQ

[Lars Kurth <lars.kurth.xen@xxxxxxxxx>]

Hi,

I have been getting a few questions related to the Outreachy program from 
mentors. So I put together an FAQ

Q: How many slots do we have (across Xen, Mirage OS, XAPI)
A: We have two slots. But we do have quite *a lot* of interest both in Xen as 
well as in Mirage OS so far. I have funds for an extra slot and can ask the 
board to use 3.

Q: Who qualifies? Has the program been extended?
A: It has been extended. The program is open internationally to women (cis and 
trans), trans men, and genderqueer people. Additionally, it's open to residents 
and nationals of the United States of any gender who are Black/African 
American, Hispanic/Latin@, American Indian, Alaska Native, Native Hawaiian, or 
Pacific Islander. For more details, see https://www.gnome.org/outreachy.

Q: What is the program timeline
A: The timeline is - o denotes an outreachy milestone, x a Xen Project 
milestone ...

o September 28 organizations' landing pages need to be ready with project ideas
o September 29 application process opens
o November 2 application deadline
x November 6 xen project mentors get together and 
x November 9 xen project decides who to put forward
o November 17 accepted applicants announced
o December 7 - March 7 internship dates

Q: How will we select our applicants?
A: On Nov 6th, we will have all the mentors get together and agree who we 
select across Xen and Mirage. This worked in the past. Given the volume of 
interest, I believe we will need some optimizations
- Each mentor can only be the *advocate for 1 applicant* in the Nov 6th meeting 
(if you have several, you have to choose 1) prior to the meeting
- I will require mentors to fill out a questionnaire by Nov 6 that evaluates 
the interaction you had with the applicant, the community had with the 
applicant, and how well the "Small Contribution" requirement went (see 
https://wiki.gnome.org/Outreachy#Make_a_Small_Contribution)

If you have further questions, just ask.

Regards
Lars
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