POLL: Would you attend a Xen Summit in Cambridge UK in September?

[George Dunlap <George.Dunlap@xxxxxxxxxx>]

Hello all,

EXECUTIVE SUMMARY

The current form of the Xen Summit this year we’re considering is as follows:

1. Two days of “primarily virtual” talks, with a physical add-on for those in 
the Cambridge UK area, or willing to fly there.  This would be relatively 
low-key, probably hosted on a company premesis; listening to the talks in some 
conference rooms, with catered food / coffee provided, and pub / meal sessions 
in the evening.

2. Two days of “primarily physical” discussion sessions, at the same location.

To help with location planning, please fill out the following survey:

https://cryptpad.fr/form/#/2/form/view/93hTkvOnhFQhmzydZ4fONMTr8AABMPAEEou-SIS1hww/

BACKGROUND

We had initially planned to have a “primarily physical summit with a virtual 
add-on”, similar to the summits we’ve had in the past, in Romania this year.  
We have decided to do something else this year for a number of reasons:

1. Difficulties in scheduling with the originally intended venue

2. A war going on in the neighboring country

3. One of the important contributor companies (based in Cambridge) unlikely to 
be able to send anyone outside the country this year.

My original idea was to flip from “primarily physical with a virtual add-on” to 
“primarily virtual with a physical add-on”: have the talks primarily on Big 
Blue Button as with the last two years, but have some locations where people 
could watch the talks together in some conference rooms, and have evening pub 
sessions / meals for those on-site. This would allow people living within 
driving distance of Cambridge — and anyone willing to come to Cambridge for a 
few days — to get the face-to-face interaction which is so helpful for a 
project like ours, while not requiring us to find and pay for a full-blown 
conference venue.

At the last community call, however, it was pointed out that the design 
sessions are significantly reduced in effectiveness when they aren’t being done 
in person with a whiteboard.  Hence the proposal to make the design sessions 
primarily physical, and somewhat separate from the virtual part of the summit.

It’s still a work in progress; feedback is welcome.  But your response 
regarding the probability that you’ll be able to participate will help us plan.

Thanks,
 -George Dunlap

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