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Re: [Xen-devel] Location of next Xen Project Developer Summit / User Summit (please respond by end of September)

On Thu, Sep 18, 2014 at 1:30 AM, Lars Kurth <lars.kurth.xen@xxxxxxxxx> wrote:
> Hi all,
> I am CCâing all the subprojects (and project leads of sub projects who are 
> not yet fully operational in terms of infrastructure) to get feedback on next 
> years events. I know we all agreed that we would alternate between Europe and 
> the US, but this may be challenging next year, because there may not be 
> enough space. So I wanted to get your feed and will need to make a decision 
> before the next Advisory Board meeting in October. Ideally well before.
> Let me lay out what I know.
> * LinuxCon US will be in Seattle Aug 17-19
> * Linux Plumbers will be in Seattle Aug 19, with mini summits Aug 20 & 21st
> * There will also be a new Container Con Aug 20 & 21st
> * KVM Forum is thinking but have not decided to be in Seattle also sometimes 
> between Aug 19 - 21st
> * There is just enough space for a Xen Project Summit from Aug 19 - 21st
> * LinuxCon EU is most likely in Brussels end of September, but it is likely 
> that there is not enough space
> I also want to move back to a model where we donât have a separate user and 
> developer summit. It is to expensive and too hard to organise. What we would 
> do is have these semi-separate (e.g. User Summit before the Dev Summit) and 
> we allow users to stay on and attend the Dev Summit using some discounted 
> tickets if they want. The main rationale is to save cost and get maximum 
> impact from sponsorships to subsidise the event(s).
> But we need to make a decision pretty soon. My thinking was the following:
> * Developer Summit on 20 & 21st
> * Developer Meeting, Board Meetings, Hackspace and Working Group would be 
> held on the 19th.
> * We could also have a User Focussed Day on the 19th - the limitation is that 
> on the 19th we cannot get rooms holding more than 60 people
> * Try to do something together with KVM Forum (E.g. a joint social event or 
> something - assuming they buy into it and decide for Seattle, or a joint 
> Hackathon)
> * The problem is that this would be a very intensive week and that some 
> people may have to juggle schedules as they may have to attend several events.
> On the other hand, there is likely not enough space to co-locate with 
> LinuxCon EU. And we always also have a very big presence at FOSDEM in 
> Brussels. So co-locating seems not quite right, as we are almost competing 
> with ourselves in the same location that year.
> Please let me know what your preferences are. I can then get back to the 
> Advisory Board and get this closed. And I need to know before the end of the 
> month as otherwise we will run out of options.

Your reasoning here sounds sensible to me.


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